Essential data to request a group flight quote (coordination service)
Why complete information speeds up quotes
Group desks typically need a clear picture of size, dates and routing before they can return an indicative offer. Incomplete requests often generate follow-up questions that delay the process. Common industry practice (visible in airline group pages such as British Airways, Qatar Airways and LATAM group policies, consulted 6 November 2026) treats groups as roughly 10 or more passengers in economy, with lower thresholds in premium cabins on some carriers.
Core passenger and itinerary data
- Approximate number of passengers (adults, children with ages, infants).
- Preferred travel dates and flexibility (outbound and return).
- Origin and destination airports or cities.
- Preferred cabin or mixed-cabin requirements.
- Whether all travelers must be on the same flights or limited deviations are acceptable.
- Group name or purpose (corporate, incentive, leisure, etc.).
Passenger names matching travel documents are usually required later, not necessarily at the initial quote stage. Advance Passenger Information (API) rules apply once tickets are issued.
Special requirements and preferences
- Baggage needs beyond standard allowances.
- Special assistance or accessibility requirements.
- Preferred airlines or alliance considerations.
- Budget range (optional but useful).
- Contact person authorized to receive and accept offers.
What happens after the request
A coordination service collects the data and approaches airline group desks or authorized channels. Offers are usually time-limited (sometimes 24 hours or less on near-term departures) and indicative until a booking is confirmed under the airline’s contract. Deposits and name deadlines are set by the airline.
Important limitations
NordAir Groups does not issue tickets, hold airline accreditation, or guarantee availability or fares. All conditions (deposits, materialization rates, name changes, cancellation) are those of the operating airline and must be reviewed in the specific group contract. This content is educational only.